In the dialog on the General tab, enter a name for the resource (see figure 23.1 Definition of a new resource — the General tab). Bear in mind that the name will be used as the part of the email address preceding the at sign (the local part). Therefore, diacritics, blanks and special symbols are disallowed.
In the Type entry, select one of the options (room or equipment).
Resources are divided in rooms and devices. In Kerio WebMail, rooms can be selected as Location for events and appointments. Therefore, respect this system and set all rooms and locations as rooms and any other facilities (e.g. overhead projectors, whiteboards, microphones, cars, etc.) as devices.
Go to the Permissions tab and add all users who will be allowed to book the particular resource item (see figure 23.2 Definition of a new resource — the Permission tab). These users will be allowed to view the item in their clients and book them in scheduling dialogs.
Permissions can be assigned to the following subjects:
Anyone — any user can book the item.
All users from the server — any user with an email account in the particular Kerio MailServer can book the item.
All users from the domain — any user of the specified email domain is allowed to book the item.
Group — the item can be booked by any member of the specified group (to define new groups, go toin the administration console).
User — the specified user can book the item.
Set a reservation manager. This user is allowed to operate with the resource calendar. The resource manager can delete or move reservations.
The default reservation manager is the domain administrator. If you want that resources are managed by anyone else, set them as the reservation manager (by using thebutton).
Note: In addition of creating and removing, resource items can also be put out of the list of resource items (e.g. when a facility needs servicing). This can be done in the particular item's edt dialog box by checking the Resource is not available option on the General tab.